How an education administrator (postsecondary) can use AI, task by task

I work as an education administrator (postsecondary). Part of my job is to establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.

Context: We use Microsoft SharePoint and Microsoft Word.
Area: [security, IT, operations]
Goals: [what needs to happen reliably]
Constraints: [staff, budget, rules]

Draft an operating procedure with steps, responsibilities, checks and escalation. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as an education administrator (postsecondary). Part of my job is to promote the university by participating in community, state, and national events or meetings, and by developing partnerships with industry and secondary education institutions.

Context: We use GroupMe and Google Meet.
Event: [council meeting, function]
Message: [goals]

Draft remarks and key points. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as an education administrator (postsecondary). Part of my job is to design or use assessments to monitor student learning outcomes.

Context: We use Microsoft PowerPoint and Mentimeter; the work draws on administration and management, education and training and personnel and human resources.
Course and unit: [subject, level]
Outcomes to test: [what learners should know or do]

Draft a short assessment: mixed question types, an answer key, a marking rubric, and how results map to outcomes.

I work as an education administrator (postsecondary). Part of my job is to represent institutions at community and campus events, in meetings with other institution personnel, and during accreditation processes.

Context: We use GroupMe and Google Meet.
Event: [council meeting, function]
Message: [goals]

Draft remarks and key points. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as an education administrator (postsecondary). Part of my job is to participate in student recruitment, selection, and admission, making admissions recommendations when required to do so.

Context: We use Microsoft SharePoint and Microsoft Word.
Role: [describe]
Channels: [describe]

Draft a posting and outreach message. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as an education administrator (postsecondary). Part of my job is to teach courses within their department.

Context: We use Microsoft PowerPoint and Mentimeter; the work draws on administration and management, education and training and personnel and human resources.
Subject: [topic]
Learners: [describe]

Plan a session with objectives, activities and a check for understanding. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

I work as an education administrator (postsecondary). Part of my job is to recruit, hire, train, and terminate departmental personnel.

Context: We use Microsoft SharePoint and Microsoft Word.
Role: [describe]
Needs: [duties, skills]

Draft a job description, posting and interview questions. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as an education administrator (postsecondary). Part of my job is to develop curricula, and recommend curricula revisions and additions.

Context: We use Microsoft Visio; the work draws on administration and management, education and training and personnel and human resources.
Issue: [describe]
Options: [list]

Write a recommendation memo with trade-offs. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

I work as an education administrator (postsecondary). Part of my job is to formulate strategic plans for the institution.

Context: We use Microsoft SharePoint and Microsoft Word.
Area: [security, IT, operations]
Goals: [what needs to happen reliably]
Constraints: [staff, budget, rules]

Draft an operating procedure with steps, responsibilities, checks and escalation. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as an education administrator (postsecondary). Part of my job is to review registration statistics, and consult with faculty officials to develop registration policies.

Context: We use GroupMe and Google Meet.
Topic: [issue to resolve]
Who: [board, staff, colleagues]

Draft talking points, options and asks. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as an education administrator (postsecondary). Part of my job is to consult with government regulatory and licensing agencies to ensure the institution's conformance with applicable standards.

Context: We use GroupMe and Google Meet.
Agency: [regulator, government]
Purpose: [update, compliance, request]

Draft a clear, formal message. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as an education administrator (postsecondary). Part of my job is to confer with other academic staff to explain and formulate admission requirements and course credit policies.

Context: We use GroupMe and Google Meet.
Topic: [issue to resolve]
Who: [board, staff, colleagues]

Draft talking points, options and asks. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as an education administrator (postsecondary). Part of my job is to determine course schedules, and coordinate teaching assignments and room assignments to ensure optimum use of buildings and equipment.

Context: We use Microsoft Project and SAP software; the work draws on administration and management, education and training and personnel and human resources.
Team: [describe]
Work: [duties, priorities]

Draft assignments and a schedule. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

I work as an education administrator (postsecondary). Part of my job is to direct and participate in institutional fundraising activities, and encourage alumni participation in such activities.

Context: We use Microsoft Project and SAP software; the work draws on administration and management, education and training and personnel and human resources.
Program: [campaign, after-school]
Goals: [describe]

Plan activities and volunteers. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

I work as an education administrator (postsecondary). Part of my job is to plan and promote sporting events and social, cultural, and recreational activities.

Context: We use Microsoft Project and SAP software; the work draws on administration and management, education and training and personnel and human resources.
Program: [campaign, sponsorship, event]
Goals: [describe]

Plan timeline, budget and roles. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

I work as an education administrator (postsecondary). Part of my job is to write grants to procure external funding, and supervise grant-funded projects.

Context: We use Microsoft SharePoint and Microsoft Word.
Project: [describe]
Funder: [requirements]

Draft the proposal. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].