How a chief executive can use AI, task by task

I work as a chief executive. Part of my job is to interpret and explain policies, rules, regulations, or laws to organizations, government or corporate officials, or individuals.

Context: The work draws on personnel and human resources, economics and accounting and administration and management.
Policy or update: [describe]
Audience: [staff, organizations]

Draft an announcement and talking points. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

I work as a chief executive. Part of my job is to prepare or present reports concerning activities, expenses, budgets, government statutes or rulings, or other items affecting businesses or program services.

Context: We use Microsoft SharePoint and Adobe Acrobat.
Report: [budget, expense, financial summary]
Figures and context: [paste numbers, notes]
Audience: [board, manager, regulator]

Draft the report with a summary, tables, variances explained and next steps. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as a chief executive. Part of my job is to confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.

Topic: [issue to resolve]
Who: [board, staff, colleagues]

Draft talking points, options and asks. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to direct or coordinate an organization's financial or budget activities to fund operations, maximize investments, or increase efficiency.

Context: We use Intuit QuickBooks and Fund accounting software; the work draws on personnel and human resources, economics and accounting and administration and management.
Organization: [describe]
Data: [paste budget and actuals]

Analyze funding, controls and variances; recommend actions. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

I work as a chief executive. Part of my job is to deliver speeches, write articles, or present information at meetings or conventions to promote services, exchange ideas, or accomplish objectives.

Context: We use Blackbaud The Raiser's Edge and Oracle Siebel Server Sync; the work draws on personnel and human resources, economics and accounting and administration and management.
Topic: [speech, article, statement]
Audience: [describe]

Write key messages and answers to likely questions. Keep answers to 2-3 sentences and flag any that depend on the situation.

I work as a chief executive. Part of my job is to appoint department heads or managers and assign or delegate responsibilities to them.

Context: We use Microsoft Project and HCSS HeavyBid; the work draws on personnel and human resources, economics and accounting and administration and management.
Team: [describe]
Work: [duties, priorities]

Draft assignments and a schedule. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

I work as a chief executive. Part of my job is to establish departmental responsibilities and coordinate functions among departments and sites.

Groups: [departments, organizations]
Goal: [coordination]

Draft a message clarifying responsibilities and next steps. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to prepare budgets for approval, including those for funding or implementation of programs.

Context: We use Intuit QuickBooks and Fund accounting software; the work draws on personnel and human resources, economics and accounting and administration and management.
Program or unit: [describe]
Costs and income: [paste]

Build a budget with assumptions and formulas. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

I work as a chief executive. Part of my job is to serve as liaisons between organizations, shareholders, and outside organizations.

Groups: [departments, organizations]
Goal: [coordination]

Draft a message clarifying responsibilities and next steps. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to negotiate or approve contracts or agreements with suppliers, distributors, federal or state agencies, or other organizational entities.

Context: We use Blackbaud The Raiser's Edge and Oracle Siebel Server Sync; the work draws on personnel and human resources, economics and accounting and administration and management.
Contract: [distribution, supplier]
Goals: [terms]

Prepare positions and role-play. Keep claims honest, list likely objections with responses, and role-play the other side so I can practice.

I work as a chief executive. Part of my job is to direct human resources activities, including the approval of human resource plans or activities, the selection of directors or other high-level staff, or establishment or organization of major departments.

Context: We use Intuit QuickBooks and Fund accounting software.
Area: [payroll, plans, approvals]
Tasks: [describe]

Organize a checklist and calendar. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a chief executive. Part of my job is to coordinate the development or implementation of budgetary control systems, recordkeeping systems, or other administrative control processes.

Context: We use Intuit QuickBooks and Fund accounting software; the work draws on personnel and human resources, economics and accounting and administration and management.
Organization: [describe]
Data: [paste budget and actuals]

Analyze funding, controls and variances; recommend actions. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

I work as a chief executive. Part of my job is to organize or approve promotional campaigns.

Context: We use Microsoft Project and HCSS HeavyBid; the work draws on personnel and human resources, economics and accounting and administration and management.
Program: [campaign, sponsorship, event]
Goals: [describe]

Plan timeline, budget and roles. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

I work as a chief executive. Part of my job is to attend and participate in meetings of municipal councils or council committees.

Event: [council meeting, function]
Message: [goals]

Draft remarks and key points. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to review and analyze legislation, laws, or public policy and recommend changes to promote or support interests of the general population or special groups.

Context: The work draws on personnel and human resources, economics and accounting and administration and management.
Change: [proposed or new law, policy]
Our operations: [what we do]

Summarize what changes, who's affected, costs and risks, and options for responding. Give sources I can check and say clearly when you're unsure.

I work as a chief executive. Part of my job is to direct or conduct studies or research on issues affecting areas of responsibility.

Context: The work draws on personnel and human resources, economics and accounting and administration and management.
Issue: [describe]
Why I need it: [policy, program, decision]

Give me key facts, competing views, data sources to verify, and research questions worth pursuing. Give sources I can check and say clearly when you're unsure.

I work as a chief executive. Part of my job is to refer major policy matters to elected representatives for final decisions.

Context: The work draws on personnel and human resources, economics and accounting and administration and management.
Issue: [describe]
Options: [list]

Write a recommendation memo with trade-offs. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

I work as a chief executive. Part of my job is to represent organizations or promote their objectives at official functions, or delegate representatives to do so.

Event: [council meeting, function]
Message: [goals]

Draft remarks and key points. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to make presentations to legislative or other government committees regarding policies, programs, or budgets.

Request: [describe]
Who: [committee, public]

Draft a response. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a chief executive. Part of my job is to direct or coordinate activities of businesses involved with buying or selling investment products or financial services.

Context: We use Intuit QuickBooks and Fund accounting software; the work draws on personnel and human resources, economics and accounting and administration and management.
Organization: [describe]
Data: [paste budget and actuals]

Analyze funding, controls and variances; recommend actions. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.